PMO Portfolio Analyst #14178 | Medica | MN-Minnetonka

PMO Portfolio Analyst #14178 | Medica | MN-Minnetonka

PMO Portfolio Analyst-14178

 

What you'll get to do:

The Portfolio Analyst owns the tactical support, monitoring and control over the project demand and resource planning processes. The PMO Portfolio Analyst ensures that project requests are properly processed and related status information is timely, accurate and complete. This position works in coordination with the IT Business Operations/Finance Management role to ensure that project request financial information is communicated, analyzed and considered within the overall IT Department budget. In addition this role collaborates with the Portfolio Managers to ensure communication with Business Owners and key executive level leaders is completed in an accurate and timely manner. This position reports to the IT Business Operations Manager and will work day-to-day with Portfolio Managers, business leaders, Project Managers and functional managers across IT.

This position will also be a major contributor to the IT Business Operations functions relating to the IT Department. Activities include resource planning and forecasting, creation and maintenance of dashboards for distribution across IT as well as executive level leaders and business segments.

Examples of specific activities include:

• Provide independent reporting and analysis of project intake data, such as estimating, scoping as well as financial and resource impact
• Facilitate and serve as liaison in partnership with the IT Business Operations Portfolio Managers, regarding project request initiation and clarification, status, funding and release scheduling
• Work with IT Business Operations leadership to establish and maintain processes and procedures related to project demand and resource forecasting
• Ensure quality efforts and metrics are adhered to on project intake process steps
• Monitor and enforce the adherence to internal IT process, such as the Investment Life Cycle process, with specific focus on project intake gates
• Analyze, conduct and report on project and service request intake, project status reports and project health assessments including but not limited to: leadership summaries, request demand / prioritization
• Create biweekly and monthly dashboard reports for distribution within IT as well to key senior business leaders
• Day to day interaction within IT to provide status, answer questions and provide guidance as it relates to the project intake process and resource planning
• PPM tool administration

Qualifications:

• Bachelor's Degree in Business Administration, Information Systems, Health Care Administration, or equivalent work experience
• 5+ years of related experience

Specific types of experience:

• Data quality and reporting experience
• Advanced computer skills and application knowledge specifically Microsoft Word, VISIO, Excel, Powerpoint and Project
• Knowledge of Project Management Office organization or IT project team environment

Skills and Abilities:

• Strong communication skills, excellent written, verbal, and interpersonal skills
• Proficient use of Project Management Tools, Microsoft Office tools including Excel and PowerPoint
• Operates with a sense of urgency
• Attention to detail and accuracy a must; excellent organizational skills
• Self-starting with the ability to drive to detailed deliverable requirements from high level customer defined needs
• Strong communication skills, excellent written, verbal, and interpersonal skills
• Demonstrated knowledge of project management best practices
• Demonstrated autonomy and initiative in handling work, problem solver and driver to solution
• Skills in conducting data quality checks, detail oriented
• Excellent data analysis skills
• Ability to work well within a team
• Flexibility to adapt to various demands or requests for time
• Ability to build strong relationships, demonstrate flexibility, provide timely responses and has strong listening skills

Equal Opportunity Employer including Veterans and Disabled Individuals

https://medica.taleo.net/careersection/2/jobdetail.ftl?job=14178